The Oyster Project Ltd (on behalf of Westgate Trust) - Terms and Conditions - Westgate Hire

1  Payment will by the card details entered at time of reservation being made, payment for repeat events e.g. classes is not taken until 30 days before date of each event,
payment for dining and party/non-standard bookings taken at booking


2 Operating hours  Westgate is available 9am - 11pm seven days a week

3 Health & safety The hirer has a responsibility to ensure that all members of their group behave in a reasonable manner at all times and take care to safeguard their own safety and that of other people present.

It is a condition of this contract that hirers and their representatives comply with the statutory local authority regulations regarding health, food hygiene, safety and fire precautions and any other safety measure deemed reasonably necessary by the staff of the Westgate.

All electrical equipment, both domestic and technical, brought into the Westgate by the hire company must have passed a portable appliance test (PAT) in the last 12 months, and be fully insured.  Copies of supporting documentation should be provided to the Westgate administration on request.

All mechanical equipment brought into Westgate by the hirer must be certified as being in safe working order by a qualified maintenance engineer, and must be fully insured.  

Copies of supporting documentation should be provided  on request.

Westgate Chapel is a no smoking building.  

4  Insurance The hirer will effect and maintain adequate insurance policies to cover all requisite statutory and other legal liabilities as follows:

In any case not attributable to negligence on the part of Westgate, the hirer shall be responsible for any claims in respect of the hirer's employees and members of the public and for the property of the hire company and its employees arising out of the use and occupancy of the venue.  The hirer undertakes that the performances and other activities shall not be dangerous or harmful to the members of the hire company, employees of Westgate or audiences and other participants, and shall be liable for and make good all loss or damage to Westgate property resulting from the negligence of the hire company.

The hirer shall not do or allow to be done in or about the premises anything that would invalidate any insurance policy or which may cause any increased premium to become payable for such insurance, but shall at all times use all proper precautions to prevent loss, or damage or harm by fire or accident.

5  Loss or damage to property Westgate cannot be held responsible for loss or damage to property on the premises.  It is advised that valuables are kept secure and not left in the building overnight.

6  Cancellation/refunds/credits Standard repeating events are not charged until 30 days before the event, once charged fees are not refundable but a booking credit will be given if the event is cancelled.  For Dining/Party and non-standard bookings the hire fee is payable at the time of booking.  In the event of the dining/party hirer canceling within 3 months of the event the hirer agrees to pay 50% as a cancellation fee and if less than 6 weeks prior to the hire, then the full fee is payable. Again a full booking credit will be given if requested.

7  Equal opportunities  Westgate is committed to the principles of diversity and equal opportunity for all and prohibits both unlawful and unfair discrimination throughout the organisation and its operations.  Our policy is to ensure that all persons are treated fairly irrespective of their colour, race, sex, sexual orientation, age or youth, religion, political beliefs, trade union membership or non-membership, marital, physical and mental status or any other factors, including pregnancy and maternity.   All companies and their representatives are expected to follow through this policy of making the building and its uses inviting to all visitors and users of the Westgate.   

8.  Cleaning and Caretaking  A cleaning/caretaking deposit may be required for events especially those open to the public. Hirers are responsible for leaving the Chapel cleaned and with tables and chairs put away in their designated spaces i.e. as found. Cleaning and caretaking work undertaken as a result of a hirers leaving the venue in an unsatisfactory condition will incur a cleaning and caretaking charge.

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By making a booking you are accepting the Terms and Conditions

NB
We operate a low cost community space

Westgate is a licensed premises and a drinks licence is available

​Catering and function facility for 16 - 50 (max)